Tuesday, April 17, 2012

Executive Assistant/ Secretary-Job Code: CIK-2241

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The Executive Assistant will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. The Executive Assistant will: Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of meetings Answer phones and direct all incoming calls to appropriate party promptly and efficiently Communicate and handle incoming and outgoing electronic communications on behalf of management Assist Management with preparation of presentation materials and analysis of data Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Arrange travel schedule and reservations for management as needed Screen and process Executive email for prioritization and direct action Excellent calendar management skills Experience assisting management with the creation of PowerPoint presentations and moderate data analysis via Excel Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook Experience scheduling travel arrangements for management STRONGLY PREFER: Support experience in a transportation or services industry Experience successfully creating, modifying, and executing processes and project.
Keywords:Admin Secretarial